The chances of fraudulent events taking place in organizations are growing increasingly. This is because many employees are exploiting inherent paucities within common software programs that let them to misappropriate funds, numbers, etc. For example, in certain simple accounting software programs, users can easily edit the numbers, change entries and apply checks to multiple invoices or even voiding them. This may land you or your organization in serious trouble.
These sorts of paucities are not limited to simple accounting software programs alone. Most outdated and simple accounting software programs come with these shortcomings that are often exploited by certain people. If you turn out to be unlucky and land up being exploited, the consequences could be quite serious. In order to avoid these situations, it is important to ensure that there are audit trails. These trails help you to track who made the changes and often, even lock the information so that changes cannot be made.
The solution: use a modern and robust ERP
Modern and updated ERP solutions are targeted at small, medium and large enterprises. A good ERP understands the needs of its clients and it can be customized to suit the needs of the company. Added to this, secure audits help companies that care about their information to protect their data effectively. With increasing instances of data thefts, malingering and security issues, security audit trails have become necessary to safeguard companies against malicious activities.
A modern and robust ERP helps companies to keep information secure with the assistance of secure audit trails. This helps companies to lock information each month after it has been closed. Just like edits are recorded when changes are made to DropBox files, ERP’s audit trails capture snapshots of documents every time someone makes changes.
The User ID of whoever makes the changes, the time at which the changes were made and the values before and after the changes are also recorded. All this helps owners and managers to keep track of numbers without having to face unpleasant consequences. This is the key to ensuring that your data is always secure and that everything is as accurate as it needs to be.
Tapping the cloud
Most modern ERP solutions work on the cloud and thus, a modern ERP is cheaper and more efficient than older systems that needed to be installed on-premise. This helps companies to access secure audit trails without burning a deep hole in their pockets. With an increasing number of financial crimes and data thefts, it is important to ensure that we have access to all the changes that are made to numbers and information. If there are discrepancies, the users can be tracked and necessary actions could be taken.
Secure your future with audit trails
Last but not the least; we need to be prepared for the eventualities in the future. Whether or not you have had security lapses, it is important to remain cautious. For that, audit trails are a great way to keep a watch on what changes have been made to information and data and by whom. This will help you to keep an eye on suspicious transactions, entry-changes and other such activities.
At the end of the day, the most important thing for any company is to safeguard data and information security. A modern and robust ERP solution helps companies to do just that with secure audit trails.