Most businesses at the end of the day have one aim which is – increased revenues. To achieve this, businesses seem to look outward and not inward. When organizations adapt to contemporary technologies, they can handle time in a better manner and also grasp the power of transforming workplace wellness. A recent survey showed that 30% of small businesses always invest in those tools that enhance employee productivity. 60% of companies also plan on investing in new HRMS software such as Attendance Software. Workforce dynamics is something that constantly evolves in the present day. This calls for companies to invest in a powerful tool. Companies must adapt to such changes at a rapid pace. Let us learn how payroll software assists businesses in getting all work done in a hassle-free manner.
What is the Attendance Software?
Attendance software is a major part of an HRMS system that evaluates and measures attendance, overtime and absences. This takes place as per the employees’ collective agreements, labour laws and employment agreement. The software’s function is to assimilate and transfer data to the payroll system for determining the employee’s prerogative to payment. Most companies are equipped with various ways of time attendance and employee scheduling like global agreements, static schedules and flexitime. This calls for the implementation of payroll software for calculating attendance hours precisely. Employers who choose not to specify the working hours of the employees in the pay stub, expose themselves to disputes from employees’ end.
Benefitting from Attendance Management Software:
The most critical aspect of most organizations is tracking attendance and time irrespective of its size. Payroll management software is the need of the hour for every company as it helps them enhance operations along with saving money. Attendance software can transform a company by offering these following advantages:
Enhance productivity and security –
Buddy punching is the exercise of one employee clocking in & out for another employee. But eliminating this practice is possible with devices like biometric data collection. These seamless procedures help in enhancing productivity. These even make everyday operations more convenient.
Reduce absenteeism –
Companies sometimes bear massive amounts of losses due to employee absence. The best way of controlling it is through leave management software. In an employee attendance system, employees along with mentioning the time and days they came for work also mention the days and reasons for which they took leave. Recording absences keep every employee along with line managers notified. Following this totalizing of recorded absences take place that can again be utilized as a form of management aid.
Reduction in errors –
Employees when working on a regular basis sometimes make errors. Even with the support of computational devices mistakes can happen. Automated attendance management software guarantees the accuracy of time records. This helps in decreasing expensive errors that can take place with the entry of manual data. Accurate data helps in offering precise payroll and performance data.
Cutting costs –
When a company engages in HRMS integration, it is getting hands-on a powerful tool as well which is known as the Attendance management software. These attendance solutions along with biometric devices instantly assist in decreasing labour costs. This happens as it puts an end to imprecise time reporting, time abuse, overpayment and tardiness. Processing payroll manually for employees can be time consuming. So it is vital to implement automated HR software like Attendance software. Only when a company can enhance the efficiency of its various processes, can it witness growth.
Enhance employee satisfaction –
There are several reasons why an employee might require time off. A company that understands will always grant it. But along with that, it must schedule and handle the time-off requests properly as well for getting hands on a satisfied workforce. Utilizing human resource management software for accomplishing this is a must. With the increase in employee satisfaction, problems like turnover will dramatically decrease. Automated systems like payroll software and attendance software help in reviewing, approving and addressing absence requests quickly. When absences are planned, a company can make efforts to minimize the effect of that. By this, both the employee and the employer can enjoy the gains.
How important attendance management is for a company, is now clear to us. But attendance management software is also available in various kinds. So a company can select the one that adapts well to its respective business processes. Policies and work nature are also factors that drive the selection. Businesses can get hands-on systems where integration with third party hardware like biometric or swipe is possible. These can also capture attendance that is GPS based along with mobile apps. As a matter of fact, businesses can craft personalized attendance policies as per the needs with attendance monitoring and tracking systems. The market is now offering these solutions and systems to organizations for helping them simplify everything. Exactlly carries much information about these systems that help in monitoring business activities with precision. Attendance management systems like this, enable companies to get hands on individual configurations for every attendance shift. There are options to describe attendance cycles, leave deductions, optional holidays, and mark-in rules as well.
The payroll software and attendance software of today’s time is constructed around architecture and systems that are highly secure. Biometric systems are the ones that are highly reliable. These systems can help in preventing time theft, decreasing administrative costs that arise from misplaced ID cards and elapsed PINs and buddy punching. Some companies find it hard to be secured at all times. When it comes to those companies, these systems are extremely useful.
Workflow Management –
It is vital to ensure that the attendance management software that a company chooses within human resource management is an integrated one. This is because these can only offer proper data visibility thereby easing out reviews of performance and leaves, workflow progress of payrolls, etc. These systems also include automated notifications where managers can grant requests for overtime and early departure. In fact, these systems are so high-end that managers do not even require communicating with the employees before approving leaves. This is an era where companies need to bid adieu to manual scheduling. It will just take a few clicks to allocate work, keep a check on shift swaps and manage schedules with an attendance management system. It can also help in forecasting resources, budgets, workloads, etc.
Real-Time Tracking –
It is now possible to implement attendance software that is cloud-based. These systems help with real-time tracking. Also, the software can offer automated inputs for the purpose of payroll processing. Not just information is then accessible in real-time but maintaining alternate payment schedules also becomes easy. Managers can craft reports like “scheduled vs. actual” for the real-time direction of employee activities and adjusting work schedules.
A company might need to bear costs in paying overtime due to inaccurate records. It can even violate the labour laws that will lead to costly legal fines and defence. As per regulations, employers need to track the attendance and offer needed compensation to the workforce for extra hours. Attendance software that integrates well with the payroll software can simplify such processes and also make it very seamless.
The pandemic showed the world the importance of remote working. This has been possible as today’s worldwide business environment is well-connected. This is the reason why employees can put in complete productivity by working remotely. However, an organization will also need to ensure that they are receiving the proper input from the workforce. This is the time where they need to implement attendance management software. These systems permit companies to track employee time by utilizing a myriad of clocking options. These incorporate internet networks, biometric terminals, Smartphones, swiping technologies, desktop readers, etc.
By looking at these tremendous advantages, it is clear why organizations must invest in all-inclusive attendance software. A powerful tool like payroll software is a one-piece integrated system that carries the potential of making business procedures hassle-free. In fact, it is best if a company invests in overall human resource management software. These solutions largely help in abridging repetitive tasks. Now get all works completed in clicks as you invest in exactllyHRMS. Learn about its features in the free demo. Contact Us and get a Free Demo.