Applicant Tracking Software
No matter how big or small your company is, a robust Applicant Tracking System will help you to recruit some of the most talented employees. Usually, an ATS comes with your HRMS and if it does not, you could ask your HRMS vendor to customize it for your needs. An Applicant Tracking System streamlines the processes of identifying, selecting and interviewing candidates.
Applicant Tracking System: A way to simply recruitment process
In simple terms, an ATS handles all the recruitment needs of a company when it is implemented online or on an enterprise level. Though similar to CRM, it is designed for tracking recruitment processes. An ATS helps you to filter out candidates based on skills, certain keywords, years of experience and even formal employers and universities where they worked or studied.
There are two factors that we need to bear in mind when discussing ATS:
- An Applicant Tracking System allows managers and recruiters to obtain approvals in order to fill positions. Later, they can post requirements to applicants. Thus, job requisitioning process is a major part of how an ATS is used.
- An ATS can also be integrated with third party websites such as Monster.com, CareerBuilder or any of the other resume aggregators. When job requisitioning is completed, the ATS will automatically post it on these websites. Thus, an ATS helps the candidates know if there is a position available.
Setting up a workflow and streamlining applicant data
The next step in recruitment is to set up a workflow that helps managers to screen based on phone calls, interviews, tests and assessments and even making background checks. All this data can be saved and kept for a later use. Literally, an ATS helps you to track applicants even when they are not selected for a particular job. This helps you to make a list of applicants who did not succeed at a particular recruitment drive, but could be considered at a later date.
Another important feature of an ATS is that all the data it collects can be fed into an HRMS or HRIS, which ensures that manual entry of data is avoided. This also decreases the number of errors that one may commit. Some of the other ways in which an ATS can help you is by coordinating all this data and making it available across departments and employment levels, so that decision making about recruitment is streamlined.
Tracking applicants and gathering information for later use
Applicant Tracking Systems can collect valuable data from prospective applicants when they logon to your company website looking for jobs. The fact that they visited your website indicates that they are interested in working with your company.
Much like lead generation, tracking these applicants, whether or not they ultimately find employment within your organizations, can give you a steady pool of potential employees from whom you can choose as and when requirements arise. All this data, as mentioned earlier, can be integrated within an HRMS, which allows HR managers to make informed decisions while recruiting.
Whether or not you have previously used Applicant Tracking System, it is time to consider implementing it within your existing HR software. If you do not already have an HRMS in place, you could speak request your prospective vendors to make customizations and include a robust Applicant Tracking System. If you need further guidance with respect to ATS or how an HRMS can help you in the recruitment process, do not hesitate to contact one of our consultants.