It has not been more than a couple of decades ago that HRs adopted HRMS. When business started expanding, companies started growing bigger and the demand for HR and their responsibilities increased tremendously. HRs of companies had the responsibility of not just recruiting employees but to maintain their records. This was being done manually for a long time until the breakthrough of HRMS.
HRMS or Human Resources Management Systems was a revolutionary concept when HR management and IT merged together. HRMS gained reputation very quickly for its utility. As companies expanded further, the employees increased, the work broadened and the data began to pile up. This meant, a need for more space and automated storage needs, and that is where the cloud comes into picture.
Cloud HRMS was introduced to reduce capital expenditure and increase accessibility to all sizes of companies. Cloud HRMS does the same work as on-premise HRMS but it does not require on-premise HRMS hardware. The SaaS based HRMS is also SMB friendly and more beneficial than the on-premise ones.
There are many advantages of Cloud HRMS, the important ones are:
Cloud HRMS guarantees exceptional speed, as many SaaS providers have starting focusing on them. Cloud HRMS has become more user-friendly, intuitive and reduces the time and effort in training the employees to use the applications. This caters to the increasing requirements that come with the expansion of companies. The demands need immediate and fast solutions. Requirements such as fast installation and frequent updates can be tackled well, as Cloud HRMS doesn’t have installation hassles and ongoing updates are easier. Functions like Bring Your Own Device (BYOD) or employee self-service can use the portals on Cloud HRMS and can be customised according to the needs of the company.
The pay-as-you-go model has proven to be extremely beneficial. Scalability is another benefit. Companies don’t have to worry about software licensing fees or hardware investments that on premise HRMS requires. Therefore the financial burden is not a big one and the companies can pay for the features they need or for the storage capacity they need. Cloud subscriptions tend to be under operational category, which lets companies utilise the money in other crucial investments. This makes Cloud HRMS more affordable, effective and desirable.
There is a misconception that Cloud HRMS needs to be used just as it is. In fact, Cloud HRMS is highly customisable. Of course the companies that require easy and ready options won’t be disappointed but the ones who want to customised solutions will be very happy with Cloud HRMS too. You can customise from size to solutions.
If businesses are looking at automating their HR processes, Cloud HRMS can provide multiple options that can be easily implemented with less effort. Companies looking at upgrading their software have numerous options that cover most of the HR functions. For big businesses, this can prove to be energy efficient and cost effective.
Some points to note and looking forward
Cloud HRMS has its own share of concerns that needs to be addressed. The top priority must be given to the security of the data. As the company expands so does the amount of data, be it on premise HRMS or Cloud, the data must be handled carefully. This can be done efficiently by using encryption codes.
The regulatory changes must be paid attention to. If there is no proper co-ordination between the HR and the SaaS provider, there could be a lot of chaos and confusion. Hence, the understanding between the two is essential. You must also monitor the efficient service by the providers as you won’t be handling the technicalities of the software.
Although Cloud HRMS has some concerns, they can be tackled wisely and the results are more than satisfactory. All the attractive features and the cost effectiveness are pulling more businesses to use Cloud HRMS for their HR department.