An employee attendance system plays a pivotal role in any organization. The system is important in keeping track of the attendance and working hours of an employee. In addition to this, employee attendance software documents every break and leave taken by the employees. Although employee attendance system has a similar function for different types of organization, yet different organizations might use different types of attendance system depending on their requirement. Attendance systems can be of varied types ranging from manual attendance registers, online attendance management systems to spreadsheet timesheets and time cards.
However, whatever the employee attendance system is, it must have certain features to work efficiently. Here are 7 features of the employee attendance system to produce accurate data. Take a look:
1. Clocking In and Out Feature To Avoid Human Errors:
One of the most essential and necessary features of an employee attendance management system is the clocking in and out. This is an essential element of an attendance system as it allows the employees to keep a record of their working hours. It’s an accurate and simple feature to calculate the productive working hours of the employees and minimize human errors. However, in the clocking in and out systems, there must be options to include and identify employees’ fingerprints such as magnetic card readers, or biometric scanners.
2. Cloud-based Remote Working Facility To Track Remote Employees:
Cloud-based attendance management software is another necessity of organizations. In this present era, when the workforce mainly consists of the millennials, needless to say, work culture also has changed. There are examples of people enjoying the remote working facility. So, employers need to make arrangements for a remote attendance tracker. Here a flexible cloud-based time attendance management system will be of great help; it will allow organizations to monitor the working hours of an employee even when they work remotely.
3. Feature To Produce Tailored Reports To Provide Detailed Insights:
An efficient attendance management system is one that can produce tailored reports and analytics using the available data from the system. Using this feature, an employer can find insights on the working hours and shift patterns of an employee through a visually informative medium. These insights are necessary as they can help you, an employer to continually improve productivity.
4. Policy Compliance and Regulatory Features:
An automated employee attendance management system needs to have a policy and regulatory compliance features. According to the employee policy, every employee is entitled to time-offs, overtime pay, as well as vacations. The policy compliance ensures that every employee gets sufficient breaks to ease down the stress and strain of work-life. This is a necessity for every organization, failing to do so will make the organization’s face wage theft allegations which are definitely detrimental for an employer.
5. Attendance Management System With Payroll Software Integration:
One of the most preferred features of the attendance management system is payroll software integration. It’s a general rule for almost every company to pay up extra to those employees who have worked harder and had spent an extra amount of time. Having payroll software integrated into the attendance system, an employer can maintain an accurate record of the salary and bonus of the employees. Every tracked time and activity remains recorded and it can be further used to send automatic payments.
6. Biometric Integration In Attendance Management System Gives Added Benefit:
The biometric attendance management system is one of the most useful features of any employee attendance system. An organization’s attendance software needs to be compatible with different biometric-integrated attendance devices such as fingerprint recognition, face recognition, retina scan, Radio Frequency Identification (RFID) and Near Field Communication (NFC) technology for a smooth migration. This integration prevents employee time theft by tracking employee working hours, login time, departures, breaks and time off without extra expenditure.
7. Incorporate Mobile Version To The Attendance System to Track Far- off Employees:
Owing to the present day organizational arrangement, the workforce is much more likely to be scattered. Many times they work from their home or elsewhere, hence mobile integration with your time and attendance software will be quite beneficial. The Mobile version of the attendance system allows employees to input their timing. As an employer, you will also be able to monitor remote clocking in and get a bigger picture of the hours worked by the whole workforce not only of the on-premise employees but also of those who work from outside the office. Incorporating mobile apps have added advantage too – they may also include GPS tracking systems for worker safety and for location monitoring.
An effective attendance management system is crucial for any organization as it helps the human resource department to function smoothly. There’s no denying the fact that organizations that have a high attendance rate signifies a great work culture and reflect the employees’ diligence. Low attendance indicates a persistent problem with the work environment or with the attitude of the employees. In addition to that, every leave costs the organization money and time, so keeping track of the attendance records is sure to result in cost-effectiveness and time management for the organization. So an attendance management software with all the above modern features is sure to serve the organization positively and relentlessly.