What is HRMS?

Technology is an effective and efficient way of making life easier, especially in the workplace. Human resources popularly known as HR is an integral part of any work environment.

A proper HR management system enhances productivity and increases efficiency. Traditionally, an HR professional or manager is designated to carry out this role. However, this is where a human resource management system or HRMS steps in – the benefits of HRMS include answering employee queries pertaining to policies and entitlements, terms and conditions of employment, perks and benefits etc. This article focuses on the several benefits of HRMS and how installing the software acts as a true solution to the problems of any organisation, subsequently leading to higher profit margins and overall growth.

Proper use of technology can assist any organisation in its HR capacity in the following ways –

• It can lead to better management of an office space; and

• Reduce the manual workload and cut down on the need for hiring extra employees to manage the HR functions of an organisation.

HRMS is a software solution that combines all the human resource related functions that an organisation possesses with the software, and caters to all the major functions like accounting, marketing, sales etc. Benefits of HRMS includes the following –

• Enabling of streamlining of procedures;

• Saving time and energy;

• Bringing about cost effectiveness; and

• Evidently achieving increased returns with the human resources at hand.

The HRMS may exist as an independent solution, although many organisations prefer a linkage between the HRMS and the ERP or enterprise resource planning system to bring about higher levels of efficiency.

The benefits of HRMS are applicable across organisations as the software discards with the need to appoint several intermediary professionals to take care of all employee related functions and in turn, enables collating of data and personal records of the employees enhance accessibility and strategies human resource related functions to provide higher levels of employee satisfaction. 

4 benefits of HRMS that enable profit and growth:

Features of HRMS:

• Flexible and easy to understand therefore increased knowledge of technology is not required to use the software

• Designed in a simple way that the software can be handled and controlled easily by an HR manager or professional

• Designed in a manner as to easily suit the needs of all employees

• Can be accessed by employees and HR professionals and managers alike without investing much time and effort

• As a comprehensive software, it includes an exhaustive list of all organisational functions

• Automated therefore cutting down on all manual processes

• Scalable software meaning that the software continues throughout the expansion and evolution of the organisation, making room for data collection of new recruits and discarding irrelevant information of past employees beyond a certain date, no longer required by the firm

Functions of HRMS:

• Leave management
• Payroll management
• Maintenance of timesheets and attendance records
• Flow of information amongst several departments
• Assistance in recruiting new personnel and employees
• Management of employee performance and appraisals
• Management of leave policies and absentees
• Management of the daily and weekly schedules
• Offering self-service in relation to data records to employees

These functions enable better disposition at the fingertips of the employees as they are better equipped with information about the policies of the organisation and can log in and access all their data and information with ease

Benefits of HRMS:

• HRMS is convenience – the software is a true solution in terms of accessing – whether from a mobile portal or a laptop it can be done anywhere as long as the employee has access to the network or the internal server of the organisation.

• HRMS leads to time and cost reduction – employees have information regarding their leaves and time schedules at their disposal instead of constantly being burdened with putting their queries forth to HR managers – precious time and money are both saved this way.

• HRMS paves the way for better strategizing – instead of focusing all energy on employee related HR management, HR professionals/managers have their hands free thanks to the software and can utilise the time for other functions like focusing on other compliance and administrative functions associated with the organisation.

Better efficiency and effectiveness associated with HRMS: 

• It cuts down on the use of paper thereby combining all data uniformly in a single digital record which not only transitions an organisation towards a paperless environment but also helps to cut down on the carbon footprint caused by the excessive use of paper in today’s environmentally conscious world.

• An organisation may have several departments and the HRMS combines all the information across departments thereby bringing about overall efficiency by ensuring processes taking place across the departments are done efficiently and in a time bound manner.

• HRMS allows the HR professionals to set better targets for employees in terms of their sales and revenue targets. It lays down the key performance indicators across different employee designations, therefore, increasing employee efficiency.

• It allows the accounting department to keep a tab on the timesheets and attendance data of employees, therefore enabling proper remuneration of the employees based on absence as well as performance.

• It helps in the future planning of the organisational goals based on better management of the employees.

Manual energies make room for mistakes – something that a technologically programmed software cuts down on, thereby being termed rightfully as a solution. Exactlly is a web-based solution that provides the best and most professional HRMS. Exactlly HRMS increases employee productivity as it gives all information and data within the reach of employees. It makes better use of the time of HR professionals and managers who can, in turn, devote energies into strategizing other administrative functions of the organisation.