The global crisis concerning COVID-19 is slowly transforming the way businesses usually work. Every business is now trying to cope with the requirement for digitization. They are seriously investing in the HRMS Software automation of its business procedures & emphasizing on achieving more but with less.
Employees are the strong pillars of any organization. The current scenario is witnessing the integration of HRMS software for the purpose of HR management. This is a critical aspect of regulating the entire organization ecosystem. Every industry is currently striving for a digital workforce so that it can adjust to the new normal real soon. It calls for HRMS systems to assist human resource teams in managing every operation seamlessly. The main motive is to bring significant enhancement in productivity.
The new methods of working are definitely challenging. But now more than ever, the focus is on driving collaboration within organization human resource leaders. They will be at the vanguard for making businesses future-ready. They are the ones who continuously strive to enhance the happiness index of their companies. Now is the time to leverage technology for helping human resource teams manage the programmed tasks.
All this calls for choosing the correct HRMS software for the execution of core human resource functions seamlessly.
Here we will learn about the reasons that make HRMS integration a must-have in today’s time for organizations.
Features necessary for each HR management software:
Any HRMS software with its features makes it quite relevant for organizations to implement it. Underestimating the power of a sound HRMS system can cost a business in numerous ways. The following features make HRMS a must:
- Employee management – Be it any human resource management system, the very core function is the management of employees. This particular feature assists in preparing, recruiting, handling & assessing human resources. This spreads across manifold locations & departments within the worldwide workforce.
In an-entry level human resource system, the module functions as a database for document maintenance. This includes maintaining professional & personal employee data, duties, compensation details, roles, etc.
But when it comes to high-end HRMS software, organizations can prepare the workforce according to the demands of workload. A few of its features include managing headcount, assigning compensation, schedule configurations & a lot more. A sound employee database management system is a must these days.
- Payroll systems – Have you ever come across software within the software? Yes, it is possible within HRMS software. Payroll software within the HRMS system helps in calculating remuneration, organizing paycheck delivery, withholding appropriate taxes, etc. Some other features include easy access to reward data, a decrease in staffing time, less requirement for data input & a lot more. These payroll systems also come with a wide array of benchmarking & analytics functionality. Every employer requires a reliable payroll that accounts for fewer errors & reduced costs. Also, when you have a flawless payroll system, making employees feel valued is the easiest. This is very important as this again leads to wider productivity and efficiency.
- User-centric designs – The human resource management system that is off-the-shelf can never be beneficial for a business. In fact, an intricate program that needs a skilled IT expert to modify is also counterproductive.
This makes discovering customizable human resource management system software paramount for businesses. The perfect HR software is the one that incorporates a user-friendly interface. It must also come with drag & drop tools for modifying user-fields, forms, and reports.
- Performance assessment module – The human resource software feature that businesses need the most currently is automated appraisal management. There is no doubt that employee experience is the core duty of HR. The need of the hour especially during this pandemic is an efficient & transparent system. Degree feedback via performance appraisal methods makes rewarding convenience for the HR department. When rewarding is on point, employee engagement will automatically be more.
- Picture perfect data reconciliation – Proper human resource management software is the one that even has a connection with other HR tools. It must enable HR staff to easily import & export data right from spreadsheets. It can also be from third-party systems.
An organization can largely reduce human errors & data redundancy with the automatic data export & import feature of HRMS software. A non-rigid HR management system is an important asset for business right now. This is because it flawlessly syncs data by inspecting data history & de-duplicating.
- Employee self-service – It is the biggest truth that the success of an organization solely depends on its employees. So won’t you offer something abundant to your employees? Of course, you will! Choose HRMS software with the much-needed employee self-service feature. This portal enables employees to feed data via their hand-held tool. With this, they can request for leaves & also track the approvals. The best thing about such portals is that employees no longer need to check with the HR manager for proceeding with such requests.
- Automated notifications – Stakeholders find the ongoing distribution of relevant information quite cumbersome. It was easier for HR staff to send bespoke updates when teams were small. Enterprise-wide emails are absolutely useless for conveying employee-specific vigilance & off the record policy updates.
But there is no reason to worry as now efficient HRMS software is available. Such software helps in triggering automated alerts & notifications to every stakeholder for successfully completing user-defined situations. HR leaders with the help of this feature can deliver reminders and process policy updates & a lot more.
- Employment & hiring – An all-inclusive human resource management system is the one that provides assistance with every HR responsibility. The assistance remains throughout the entire employee lifecycle. Employment & hiring is the beginning of the process. Businesses with HRMS software can easily post job openings to manifold websites & social media channels. Such software helps in crafting job descriptions as well. When there is an influx of applications, an ATS or applicant tracking system automatically accepts or rejects candidates depending on the predetermined criteria. Important pointers that come under this feature are as follows:
- Job requisitions
- Candidate pre-screening
- Social recruiting
- Applicant evaluation
- Background check
- Benefits management – Irrespective of which human resource management software you choose, this feature is a must. Management of employee benefits like 401k contributions and healthcare is very important. Workflow & information facilitation is a major component of this feature. On top of that, when employees get to enroll in the benefits via the HRMS, witnessing the eradication of extraneous work & errors is possible. The benefits include:
- Life insurance
- Benefits administration
- Retirement plans
- Paid time off
- Health insurance
- Travel compensation
- Interoperability – Within an organization, there are several modules that smoothly run the various business processes. But with the integration of a sound human resource management system, the efficiency of a human resource department quadruples. Any business software with the help of interoperability can utilize that is arrayed into a human resource management solution successfully.
In the same way, a robust HR management system might feel the requisite of drawing data from several other databases. So when you invest in standalone human resource software, it is not so useful. This calls for proper verification of the abilities of the HR tool that the organization is aiming to implement. This is important prior to making purchase decisions.
- Attendance & time – It is true that productivity enhances when an organization values its employees. But ensuring discipline & order also holds importance for maintaining decorum. The ingredient ‘time’ can cook success for an organization any day. So when you incorporate HRMS software, maintaining timing regularities becomes more convenient. The software will also look into attendance, biometric information & a lot more. Some other important pointers are:
- Overtime management
- Calendar appearance for an enhanced revelation of employee attendance
- Application facilities for short leaves & holidays
- Implementation with numerous types of attendance readers such as biometric readers
- Shift management proposal for bendable scheduling
- HR Checklist – HR managers these days are largely benefitting from the implementation of human resource management system software. Executing daily activities becomes more efficient with such software. These daily errands incorporate event updates, resource sharing, various reminders, training schedules, etc. The software comes with a checklist along with a few inbuilt activities and options to add the checklist. This makes the sending out of emails & daily activities right on time. SMEs & large organizations sometimes overlook these ongoing activities. But with amazing software like HRMS, ensuring the completion of such daily tasks becomes easier.
Why must your organization invest in HRMS software?
A sound organization is similar to a well-lubricated machine. There are numerous areas within it that work together for keeping it in motion. In the context of business, an organization strives to meet its most important function which is earning a profit. The component within the business machine that witnessed high pressure is definitely the HR department. But the cog can run smoothly with HRMS software. HR has an impact on all the other departments within a business. Hence, human resource management software can assist the numerous parts of an organization to function in a better manner. The major benefits of integrating HRMS software within the workplace is as follows:
- Morale – As per recent surveys, it was discovered that only 45% of any day within the human resource department only includes benefits administration. This happens mainly in large companies. HRMS software technology automates the benefits administration. Due to this, HR workers can focus on other important areas. Also, the non-HR work staff can handle their individual benefits with this kind of software. As an organization offers control to employees in this manner, it can facilitate a boosting of morale.
- Compliance – Be it an SME, a startup, or a big business, a small miscalculation in accounts or quotes can lead to catastrophe and loss. In a similar manner, a business is also required to adhere to several federal & state laws. Handing every employee’s information can be challenging. But companies these days are working smarter by installing human resource management system software. This kind of software comes with simpler methods for tackling every aspect of a business. This includes information associated with compliance as well. To be precise, HRMS software can keep a company in the goods books of the country’s law.
- Productivity – Right from skill building, working smarter, feeling enthusiastic, functioning in alignment with company goals; these are extremely important ingredients. These elements lead to sheer productivity. The more productive teams are the more successful an organization can expect in terms of revenue and ROI. Human resource software is the very need of the hour in the current times. It automated a humongous amount of HR functions. The two most important functions are the benefits of administration & payroll. As software is integrated. HR leaders can emphasize other critical tasks like hiring new candidates & employee training tactics.
- Reduced errors – If you look from the legal & financial aspects, human errors can lead to serious challenges within an organization. Even the missing of a small decimal point can be disastrous. But now there is an easy way of tackling such issues. HRMS software diminishes the quantity of error to almost zero. A business has several usual processes going on every day. Hence, human resource management software can mechanize such procedures so that everything takes place seamlessly.
Business escalation at a rapid pace in today’s time definitely calls for HRMS software integration. It is important to ensure that the prospective HR system carries vital features as mentioned above. This is important so that HR departments can streamline business procedures in a hassle-free manner. As a matter of fact, in the case of software that doesn’t possess all the features, one can also opt for a modified HR cloud. These customizable solutions are highly robust. These flawlessly integrate with third-party tools for bridging critical process gaps.
Do you want to rationalize & restructure your HR department? If yes, request a free demo at exactllyHRMS. We help empower human resource units like never before. For further information feel free to connect with us.