Manage dispatch operations, fleet movement, tanker allocation, freight billing, collections, POD tracking, and trip profitability inside one connected operational system.
Order booking, trip planning, tanker allocation, dispatch execution, POD tracking, freight billing, contract vehicle management, collections, and trip profitability stay connected inside one operational workflow.
Customer bookings linked to trip plans, vehicle allocation, dispatch execution, POD receipt, and freight invoice in one connected flow.
Vehicle and tanker availability tracked in real time — allocation against trips managed from system without manual coordination calls.
POD receipt triggers freight billing automatically — pending PODs flagged by trip, driver, and customer without manual follow-up.
Freight outstanding by customer with overdue flags, and trip-wise profitability after fuel and operational costs — always current.
Transport and logistics companies run on trip execution, fleet allocation, POD tracking, freight billing, fuel cost visibility, and trip profitability. A generic ERP handles purchase orders and invoices — none of the operational workflows that actually run a transport business.
Bookings, trip assignments, vehicle allocation, and driver instructions are tracked in WhatsApp messages, phone calls, and paper registers. By the time a trip is completed, no connected record exists in the ERP — billing, collections, and profitability analysis start from scratch every time.
Vehicle and tanker availability is checked by calling the yard or checking a physical register. When two bookings conflict for the same vehicle, the operations team discovers the problem only at dispatch time. No system view of which vehicles are on trip, available, or under maintenance at any given moment.
Drivers deliver goods but POD documents sit with them for days or are submitted in batches at the end of the week. Billing cannot be raised without POD. Finance teams follow up manually with operations — and the list of pending PODs is never current because it lives in a spreadsheet updated intermittently.
Contract rates differ by customer, load type, and route. Billing teams manually look up the rate card for each trip and calculate the freight amount. Errors in rate application are common. Invoices are raised days after delivery — stretching collection timelines and creating disputes that are hard to resolve without trip-level records.
Fuel issued to vehicles is recorded at the pump but not linked to specific trips or routes. Total fuel cost is known at month-end — but which routes, vehicles, or drivers are consuming above average is unknown until someone manually analyses the pump register against the trip log.
Freight earned and trip costs are never combined at the trip level. Management gets a monthly P&L from accounts — but which routes, customers, or vehicle types are profitable and which are loss-making is invisible during the month. Pricing decisions are made on intuition rather than actual trip economics.
Trip planning and dispatch, fleet and tanker allocation, POD tracking, freight and contract billing, fuel cost per trip, driver coordination, and trip profitability from actual operations are not add-ons.
They are how exactllyERP works for transport & logistics companies.
Customer bookings converted to trip plans with route, load type, vehicle, and driver assigned from one screen. Dispatch confirmation recorded in system — trip status visible from booking to delivery.
Vehicle and tanker availability tracked in real time — on trip, at base, under maintenance, and scheduled for return. Allocation made from current status, not from phone calls to the yard.
POD receipt recorded against each trip — delivery confirmed, freight billing triggered automatically. Pending PODs listed by customer, driver, and days outstanding so billing is never held up by manual follow-up.
Driver assignment linked to trip, vehicle, and delivery instructions. Trip history, POD submission status, and fuel issued tracked per driver — coordination from system, not from phone calls.
Fuel consumed recorded per trip and per vehicle. Maintenance costs and service records linked to each vehicle. Cost visibility by route and vehicle — available during the month, not only at month-end.
Freight outstanding aged by customer and invoice date. Trip profitability calculated from freight earned versus fuel, driver, and operational costs — margin visible by vehicle, route, and customer without month-end averaging.
Every stage in the transport and logistics lifecycle connected in one system. Customer booking triggers trip planning and vehicle allocation. Driver assignment links to dispatch execution. POD receipt triggers freight billing. Fuel and maintenance costs are recorded against the trip. Collections close the loop with trip-wise profitability always visible.
No manual handoffs. No data re-entry between stages.
Every trip linked from booking through dispatch and delivery — pending PODs flagged automatically without manual tracking.
POD receipt triggers freight invoice generation — contract rates applied automatically, billing delays eliminated.
Freight earned versus fuel, driver, and operational costs calculated per trip — margin visible by vehicle, route, and period.
Trips completed per vehicle, idle time, and availability tracked — fleet utilisation visible without spreadsheet tallies.
Full-load, half-load, and contract vehicle trips billed per agreed rates — billing summary by customer and period generated from system.
Freight outstanding by customer with overdue ageing — collections tracked daily without extracting ledgers from the accounts system.
Trip planning, fleet and tanker allocation, driver management, POD tracking, freight and contract billing, fuel tracking per trip, route performance, collections visibility, and trip profitability — each built around the actual transport dispatch and operations workflow.
Customer bookings converted to trips with load, route, vehicle, and timing. Trip assignments visible to dispatch team. Execution tracked from start to delivery completion.
Available vehicles and tankers allocated by capacity, route, and availability. Allocation conflicts visible before dispatch. Utilisation tracked daily across the owned and hired fleet.
Driver assignments linked to vehicle and trip. Licence, fitness, and insurance expiry alerts before dispatch. Driver-wise trip history and performance available.
Proof of delivery recorded at trip completion. Pending PODs flagged daily. Billing held until POD confirmed. No invoice raised without delivery acknowledgement in the system.
Freight invoices generated from trip data. Contract billing by rate card — per trip, per km, or tonnage-based. Billing accurate and dispute-free from day one.
Fuel issues recorded per vehicle per trip. Consumption vs. expected mileage tracked. High-consumption vehicles flagged. Fuel cost allocated to trip for profitability calculation.
Route-wise trip count, average turnaround time, and freight earned tracked. Underperforming routes identified. Rate vs. cost gap visible for renegotiation decisions.
Customer-wise freight outstanding tracked with ageing. Overdue invoices flagged. Collection follow-up recorded against each invoice. Cash flow visibility for accounts at all times.
Revenue, fuel cost, driver cost, and toll charges netted per trip. Profitable and loss-making trips identified. Vehicle-wise and route-wise profitability summary for management review.
Pending POD follow-ups, fleet utilisation checks, overdue freight collections, trip profitability reviews, tanker availability questions, fuel cost by route — situations that come up every week. exactllyERP handles each without manual investigation or calls across departments.
The billing team has 23 trips completed in the last 10 days with freight invoices not yet raised because PODs have not been received. Which customers are holding up billing?
Operations manager wants the utilisation percentage for all 18 owned vehicles in April. Which vehicles ran less than 50% of available days? Any sitting idle without a reason recorded?
Finance manager needs the list of customers with freight outstanding beyond 45 days before the MD review meeting. Total amount and ageing breakdown needed.
Transport head wants to know if the Mumbai–Pune bulk tanker route is profitable after fuel, driver, and toll costs this month versus the prior month.
Dispatch team received a new contract requirement for 6 tankers on the Baroda–Surat route starting Monday. Are owned tankers available or do we need to arrange hired vehicles?
Management wants to compare average fuel cost per trip across the top 4 routes to identify where fuel is highest relative to trip revenue and where rates need renegotiation.
Eight views that give management real-time control over fleet utilisation, freight collections, trip profitability, and operational performance — without waiting for reports.
Trips completed per vehicle, active vs idle fleet, and utilisation rate — updated as trips are dispatched and closed.
Tankers on trip, available, under maintenance, and scheduled — allocation decisions made from current availability, not phone calls.
Trips delivered but POD not yet received — listed by customer, driver, and days outstanding to unblock freight billing.
Ageing freight receivables by customer with overdue flags — collections tracked without manual ledger extraction.
Freight earned vs fuel, driver, and operational costs per trip — margin by vehicle, route, and customer visible in real time.
Trip count, average turnaround, and freight per route — high-cost and low-yield routes identified without manual analysis.
Fuel consumed and cost per trip, per vehicle, and per route — consumption spikes and inefficient vehicles flagged automatically.
Contract vehicle trips billed vs unbilled by customer and period — billing gaps visible before month-end closing.
Every team gets the view and workflow they need — without navigating a generic ERP designed for none of them.
Customer bookings, trip plans, vehicle allocation, driver assignment, and dispatch execution — all managed in one dispatch workflow without spreadsheets.
Fleet availability, tanker status, vehicle utilisation, and maintenance schedules managed from one system — no manual vehicle register.
Driver assignment, trip history, POD submission status, and fuel records linked per driver — coordination handled from the system, not phone calls.
Route planning, trip scheduling, load optimisation, and turnaround time tracking — route performance visible without manual report compilation.
Freight billing, customer ledger, ageing receivables, contract vehicle payouts, and trip-wise profitability — all in one system without separate reconciliation.
Fleet utilisation, trip profitability, freight outstanding, fuel cost trends, and route performance — one view across the full transport operation.
Your ERP holds all the data — trip records, fleet availability, tanker allocation status, pending PODs, freight billing, collections outstanding, fuel costs per trip, and trip-wise profitability. The AI Copilot lets you ask questions the way you would ask a colleague and get the answer immediately.
No report requests. No waiting. No dependency on someone pulling a query.
Generic ERP handles purchase orders, sales invoices, and basic stock. Transport & logistics companies need trip execution tracking, tanker allocation, POD-to-billing workflows, full-load/half-load/contract billing, trip profitability, freight outstanding visibility, and fleet utilisation — none of which are available in a standard system without costly customisation.
None of these are handled natively by a standard system — without costly customisation.
Questions transport and logistics companies ask about trip management, fleet allocation, POD tracking, freight billing, contract vehicles, and collections — answered from how exactllyERP actually works.
Yes. exactllyERP manages the full transport and logistics lifecycle — from customer booking and trip planning through vehicle allocation, dispatch execution, POD tracking, freight billing, and collections. Every stage is connected in one system. Trip status, fleet availability, pending PODs, and freight outstanding are visible without manual follow-up or separate spreadsheet tracking.
Yes. Fleet availability is tracked in real time in exactllyERP — vehicles on trip, at base, under maintenance, and scheduled for return are visible at any point. Tanker allocation is recorded against each trip with vehicle number, driver, and route. Allocation decisions are made from current availability data, not from phone calls to the yard. Maintenance due alerts and service records are linked to each vehicle.
Yes. POD receipt is recorded against each trip in exactllyERP — delivery status updated and freight billing triggered automatically on POD confirmation. Trips with pending POD are listed by customer, driver, and days outstanding so the billing team can follow up without manual tracking. Freight invoices are generated from trip data — rate, load type, and contract terms applied from the customer agreement on file.
Yes. Trip profitability in exactllyERP is calculated from freight earned against fuel cost, driver cost, and operational expenses recorded per trip. Margin is visible by vehicle, route, and customer — not a month-end estimate from aggregated figures. Fuel consumed per trip is tracked against each vehicle. Routes and vehicles with above-average fuel consumption are flagged automatically so fleet managers can act before costs compound.
Yes. Contract vehicle trips — full-load, half-load, and dedicated contracts — are billed in exactllyERP against the agreed rate structure per customer. Period-wise billing summaries by customer and vehicle type are generated from the system — no manual consolidation from trip registers. Unbilled contract trips are flagged before month-end so billing gaps are caught before closing.
Yes. Every freight invoice ages automatically from the billing date in exactllyERP. The collections view shows each customer’s total outstanding, oldest unpaid invoice, and ageing bucket — 0–30 days, 31–60 days, 60+ days. Overdue customers are flagged and finance teams act on current data daily rather than extracting ledgers once a week. New trip bookings from overdue customers can be flagged at the order stage.
A walkthrough covering trip planning and dispatch, fleet and tanker allocation, POD tracking, freight billing, contract vehicle management, collections, and trip profitability — not a generic ERP demo.
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