From sauda booking and broker exposure tracking to crushing, refining, batch yield, and distributor settlement — manage the full edible oil business in one connected system.
From procurement and refining through packing and distribution — every stage visible and connected.
Crude and refined oil levels per tank, linked to each processing batch in real time.
Batch yield, process loss, and packing output tracked stage by stage with variance alerts.
Order fulfilment, pending dispatches, and distributor-wise outstanding updated automatically.
Actual margin by SKU and batch alongside collections ageing — no manual reconciliation.
Edible oil businesses run on sauda contracts, broker-wise exposure, stage-wise yield tracking, tank-level inventory, and distributor incentive schemes. A generic ERP handles none of this without significant manual workarounds.
Sauda bookings maintained in notebooks or spreadsheets. No system record of locked rate, committed quantity, delivery schedule, or broker linkage. Disputes arise because the original contract terms are unclear.
Multiple purchase contracts placed through different brokers at different rates. No consolidated view of how much is open, at what rate, and through which party. Exposure is estimated, not measured.
Extraction percentage, refining loss, and wastage at each production stage recorded on paper or not at all. Actual batch yield versus expected yield is never compared. Costing is based on assumption, not measurement.
Crude oil in tanks, refined oil in holding tanks, and packed SKUs in warehouse are tracked in separate systems or not at all. Total stock position requires physical checks across locations to compile.
FFA, moisture, colour, and odour test results recorded in lab registers. No linkage to the specific production batch or refined lot. When a quality issue arises, tracing back to the batch or source material is manual and time-consuming.
Slab-wise discounts, target-linked incentives, and seasonal schemes calculated manually across distributor and dealer networks. Errors create disputes, delayed payments, and damaged channel relationships.
Sauda management, broker exposure tracking, batch-wise yield, tank inventory, quality gating, and distributor scheme calculation are not add-ons.
They are how exactllyERP works for edible oil companies.
Every purchase contract recorded in system with rate, quantity, delivery date, and broker linkage. Rate locking eliminates price disputes at delivery time.
Know exactly how much is committed through each broker, at what rate, and what remains open. Make new purchase decisions with full position visibility.
Input seed or crude oil quantity recorded at each stage. Output oil, cake, and wastage measured and linked to the batch. Actual yield vs standard yield compared automatically.
Crude oil tanks, refined oil tanks, packed SKU stock, and warehouse locations tracked separately. One view of total stock without physical verification.
Quality parameters recorded against each batch at inward, post-refining, and pre-dispatch. Test results gate the batch before it moves to the next stage.
Manage slab-wise discounts, target-linked incentives, and scheme payouts with calculation logic built into the system — not a spreadsheet.
Every stage in the edible oil lifecycle connected in one system. Sauda creates the purchase contract. Inward receipt closes against the contract. Crushing begins the production batch. Refining, testing, and packing follow in sequence. Dispatch closes the billing cycle.
No manual handoffs. No data re-entry between stages.
Every inward receipt matched against the original sauda contract — rate, quantity, and broker verified at gate.
Every batch traceable from raw material inward through crushing, refining, packing, and final dispatch.
Extraction %, refining loss, and packing wastage recorded at each stage — actual vs standard compared per batch.
FFA, moisture, and colour test results linked to batch — QC hold prevents movement until clearance is confirmed.
Crude tanks, refined tanks, and packed SKU stock tracked separately by location and batch at all times.
Cake, soapstock, and acid oil tracked as by-product inventory — quantities linked to the originating batch.
Sauda management, broker exposure, weighbridge inward, batch yield, quality testing, tank inventory, packing line, distributor schemes, and margin visibility — each built around the actual edible oil business workflow.
Purchase contracts recorded with locked rate, delivery schedule, and broker. Each inward receipt matched to contract automatically.
Open position, locked rate, and fulfilled quantity tracked broker-wise. Total exposure visible at any time without manual consolidation.
Inward weight recorded against purchase order and sauda contract. Tare, gross, and net weight captured at the weighbridge and linked to supplier receipt.
Extraction %, refining yield, and wastage recorded per batch. Actual vs standard yield compared automatically. Variance flagged for review.
FFA, moisture, colour, and odour test results linked to batch. QC hold gates the batch before it moves to packing or dispatch.
Crude, refined, and packed stock tracked by tank, SKU, batch, and warehouse. Committed vs available always separated.
Packing line production recorded by SKU, pack size, and batch. Output vs planned quantity tracked per shift. Packing waste recorded separately.
Slab discounts, target incentives, and scheme payouts calculated in system. Liability visible at any point without manual tallying.
Per-batch cost built from raw material, processing, and packing. Actual margin visible by SKU, pack size, and distributor — not standard-cost estimates.
Broker exposure queries, yield variance reviews, quality holds, distributor scheme disputes — situations that come up every week. exactllyERP handles each without manual reconciliation.
Procurement head wants to know how much seed is already contracted, at what rate, and what is still pending delivery before placing a new sauda.
Production manager finds that extraction yield on last week’s batch is lower than expected. Needs to see input weight, oil output, and cake output to investigate.
Lab reports FFA above acceptable limit on a refining batch. Which tank does it sit in? Has any of this batch been packed or dispatched already?
Distributor places a large order for 5-litre packs. Sales team needs to confirm available stock across warehouses before accepting the order.
Distributor claims higher scheme payout based on their own sales figures. Accounts team needs to reconcile what was actually invoiced and dispatched.
Management wants actual margins on 1-litre pouches vs 5-litre cans last quarter — based on real production and packing cost, not estimates.
Eight views that give management real-time control over operations, margins, and collections — without waiting for reports.
Crude and refined oil levels per tank updated live as batches move through processing.
Actual extraction and refining yield vs standard per batch — variance flagged automatically.
SKU-wise packing line output by shift and batch — planned vs actual tracked per run.
Pending and completed dispatches by distributor and region — order fulfilment visible at any point.
Ageing receivables by distributor with overdue flags and collection follow-up triggers.
SKU offtake velocity across pack sizes and distributors — ageing inventory identified before it becomes waste.
Actual margin per SKU and pack size based on batch cost — not estimates or standard rates.
Period sales vs plan by product and region — gap visible in time to take corrective action.
Every team gets the view and workflow they need — without navigating a generic ERP designed for none of them.
Sauda bookings, broker exposure position, and inward receipts against contracts — rate differences flagged at weighbridge.
Crushing and refining batches recorded with input, output, yield, and loss at each stage. Variance against standard identified immediately.
SKU-wise packing line output by shift and batch. Planned vs actual packing quantity tracked. Packing waste recorded separately per run.
Order picking against confirmed stock, dispatch note generation, and vehicle assignment — all tracked per order and distributor.
Distributor ledger, ageing receivables, scheme payouts, and batch-level costing — all in one system without separate reconciliation.
Batch yield trends, margin by SKU, distributor collections, and sales vs target — one view across the full operation without waiting for reports.
Your ERP holds all the data — sauda contracts, broker positions, batch yield records, quality test results, inventory by tank and SKU, distributor scheme liability. The AI Copilot lets you ask questions the way you would ask a colleague and get the answer immediately.
No report requests. No waiting. No dependency on someone running a query.
Generic ERP handles purchase orders, inventory, and invoicing. Edible oil companies need sauda contract management, broker exposure tracking, stage-wise yield recording, tank-level inventory, batch-linked quality testing, and distributor scheme calculation.
None of these are handled natively by a standard system — without costly customisation.
Questions edible oil businesses ask about sauda management, broker credit exposure, batch yield tracking, blending, and depot distribution — answered from how exactllyERP actually works.
exactllyERP maintains a separate inventory ledger for each tank — crude oil tanks, refined oil tanks, and buffer tanks. Every batch transfer, consumption, and filling event updates the tank balance in real time. Management can see which tank holds how much, at what quality, and from which batch — without a physical stock check. Reorder alerts are raised when any tank falls below the defined minimum level.
Each processing batch in exactllyERP records input material quantity, output product quantity, and by-products or waste at each stage — crushing, refining, and packing. Actual yield is compared against the standard yield defined for the process. Variance is flagged per batch so production teams can investigate causes immediately rather than discovering losses at month-end stock reconciliation.
Packing line production is recorded by SKU, pack size, batch, and shift in exactllyERP. Planned vs actual output quantity is tracked per run. Packing waste — fill loss, damaged pouches, spillage — is recorded separately and linked to the originating batch. This gives an accurate picture of total material consumed vs finished goods produced and feeds directly into batch-level cost calculation.
Standard yield parameters are defined for each process stage in exactllyERP — extraction %, refining yield %, and packing fill efficiency. At batch closure, the system calculates actual yield and compares it against the standard. Batches with variance beyond the defined tolerance are flagged automatically. Production managers receive the alert without needing to run a report — enabling same-day investigation rather than next-week discovery.
Every distributor invoice in exactllyERP ages automatically from the billing date. The collections view shows each distributor’s outstanding balance, oldest unpaid invoice, and whether they are within or beyond credit period. Overdue amounts are flagged by ageing bucket — 0–30 days, 31–60 days, 60+ days. Finance teams can act on the ageing report daily without manual ledger extraction or spreadsheet tallying.
exactllyERP tracks the age of every packed SKU lot from the date of packing. The inventory ageing report shows how long each SKU has been in stock by warehouse and batch. SKUs that have not moved beyond a defined number of days are flagged as slow-moving. This allows management to take pricing or promotional action before the stock approaches shelf-life limits or requires write-off — reducing waste and protecting working capital.
A walkthrough covering sauda management, broker exposure, crushing yield, refining, quality testing, packing, inventory, and distributor settlements — not a generic ERP demo.
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