How does exactllyHRMS handle PF and ESI calculations?
PF and ESI workflows are supported based on configured statutory rules. Contributions are computed from the salary structure for each employee, and challans are prepared at month-end without manual input. Rates and eligibility rules are configured during setup to reflect the applicable statutory requirements.
Can the system integrate with biometric attendance devices?
Yes. exactllyHRMS integrates with standard biometric devices (ZKTeco, ESSL, Biomax, and compatible brands) via push or pull synchronisation. Punch data is imported daily, late marks and overtime are flagged automatically, and the monthly attendance summary feeds directly into payroll without re-entry.
Does exactllyHRMS generate Form 16?
Yes. Form 16 Part A and Part B are generated at financial year end for all employees. TDS is computed monthly from salary and investment declarations (80C, HRA, etc.), and quarterly 24Q returns are prepared from the same data. Employees can download their Form 16 directly from the ESS portal.
How are salary arrears handled when a structure changes mid-year?
exactllyHRMS tracks salary revisions with effective dates. When a structure changes mid-month or mid-year, the system calculates the arrear amount based on the difference between old and new components from the effective date. Arrears are added to the next payroll run as a separate line item and shown on the payslip.
Can employees apply for leave and view payslips from mobile?
Yes. The Employee Self-Service (ESS) mobile portal lets employees apply for leave, check balance, view and download payslips, submit reimbursement claims, and mark attendance with geofencing. Manager approvals and notifications happen within the same app — reducing HR intervention on routine requests significantly.
Does exactllyHRMS handle multi-state professional tax?
Yes. Professional Tax slabs are configured state-wise within exactllyHRMS. For businesses with employees across multiple states — Maharashtra, Karnataka, West Bengal, Tamil Nadu, Gujarat, and others — the system applies the correct PT slab based on the employee’s work location. Monthly PT challans are prepared per state.
Can exactllyHRMS manage the complete employee lifecycle?
Yes. exactllyHRMS covers every stage from joining to exit — onboarding with document collection and asset assignment, attendance and leave management, payroll, appraisals, and full and final settlement. All records remain connected in one employee file throughout their tenure, making audits and transitions straightforward.
Does exactllyHRMS support reimbursements and expense claims?
Yes. Employees submit travel, fuel, medical, and other reimbursement claims via the ESS portal or mobile app. Claims go through a configurable approval workflow, and approved amounts are added to the next payroll run — no separate payment process or spreadsheet tracking needed.
Can exactllyHRMS manage employee documents and assets?
Yes. Each employee has a document vault for storing Aadhaar, PAN, educational certificates, and HR letters. Asset assignments — laptops, phones, access cards — are tracked with issue condition and return on exit, linked directly to the FnF clearance checklist.
Is exactllyHRMS suitable for multi-location companies?
Yes. exactllyHRMS supports multiple branches, departments, and locations within a single setup. PT slabs apply by state, attendance policies can differ by location, and payroll runs can cover all locations simultaneously — with consolidated or location-wise reports as needed.
